Category: Internal applicants

Can I add, amend or delete documents from my application?

You can currently only add, amend or delete documents from your application if you have Saved (your application) for Later.

Once you have submitted your application you are, unfortunately, unable to add, amend or remove  documents from your application. 

If you wish to submit an amended document as part of your application then you should email this to the Recruitment Administrator for the vacancy, whose details should be provided in the How to Apply section of the advert. 

The College’s directory will enable you to find contact details for Recruitment Administrators.

I am a registered applicant but every time I try to apply for a vacancy I am returned to the home page when I hit the ‘Apply Now’ button. What should I do?

If you have already successfully registered in the system, please follow the steps below in order to apply for the vacancy.

  1.  Access the College’s Employment website
  2.  Click on the “Job Search” link on the right hand side of the page
  3.  Log into the system by entering the email address and password you used to register in the “Existing Users” box on the right hand side of the page – this should open your Welcome Page
  4.  Click on the “Search for Jobs” link on the right hand side of your Welcome Page
  5.  Search for the vacancy by entering the job title or vacancy reference number into the “Keywords” field and clicking on the “Search” button
  6. Click on the link in the vacancy reference column – this should open up the advert
  7.  Click on the application form link in the “How to Apply” section of the advert then complete and save your application form on your computer
  8.  Click on the “Apply Now” button at the top/bottom of the page and complete the application pages (1-4), ensuring that you upload your application form on page 2
  9.  We will acknowledge receipt of your application immediately by email and will send you email notifications to keep you updated on the progress of your application.
  10. You can also revisit your account to obtain an update on your application and to change your personal details as required, for example, if you change one of your contact telephone numbers. 

I have not used the College’s online recruitment system before. How do I apply for a job?

In order to apply for a vacancy and register for the first time please follow the steps below:

  1. Access the College’s Employment website
  2.  Click on the “Job Search” link on the right hand side of the page
  3. Search for a vacancy using any of the search criteria and click on the “Search” button
  4.  Click on the link in the vacancy reference column – this should open up the advert
  5.  Click on the application form link in the “How to Apply” section of the advert then complete and save your application form on your computer
  6.  Click on the “Apply Now” button at the top/bottom of the page – this opens up a “Login” page
  7.  Click on the “Register today” link and register using an email address and a password of your choice
  8. An email will be sent to the email address you used with a link that enables your online account to be activated.  You may need to check this email has not been ended up in your junk/spam email. To activate your online account, click on the link contained within the email
  9. You will then be returned to the first page of the online application form
  10. You will need to complete the application pages (1-4), ensuring that you answer all the questions within the system and upload your application form on page 2
  11.  We will acknowledge receipt of your application immediately by email. You can also revisit the site to obtain an update on your application
  12.  If you are shortlisted or invited for interview you will also receive an email notification from us
  13.  All of your details (with the exception of your application documents) will be stored automatically and retrieved each time you apply for a vacancy at Imperial College. You will be able to edit your pre-registered information when you apply for future specific vacancies
  14.  Your details will remain in our online system for a period of six months. At the end of the six-month period, you will receive an email informing you that your account will be closed unless you renew your registration.

How do I apply for an opportunity that I have previously seen on the website but is no longer there?

Vacancies are no longer visible on the website after the closing date has passed.  It is at the discretion of the department or division whether or not they accept late applications. You would therefore need to contact the Recruitment Administrator for the vacancy, whose details should be provided in the How to Apply section of the advert. 

The College’s directory will enable you to find contact details for Recruitment Administrators.