Category: Internal applicants

Why do I receive an error message when I login to the online recruitment system?

If you have an ICIS application open when you try to access the job search pages of the online recruitment system, you will receive an error message. For instructions on how to access ICIS and the job search pages simultaneously, please turn on in-private browsing on your browser.  You may wish to view our demonstration on How to access ICIS and job search pages simultaneously. Please select the See It! button once you have opened the demonstration.

How can I set up a Job Alert?

Before setting up a Job Alert,  please note that they are currently only available to Imperial College staff who are at risk of redundancy.

  1. Access the College’s Employment website
  2. From the College’s employment website, click on the “Job Search” link on the right hand side of the page
  3. Search for Job Alerts (vacancy reference RR 2009 0001 PLC) by entering “Job Alerts” or the vacancy reference number into the Keywords field and click on the “Search” button
  4. Click on the link in the vacancy reference column, which will bring up a page of  instructions for you to follow, in order to set up Job Alerts.  

I have uploaded the same document twice. How do I delete the duplicate document?

You can currently only delete documents from your application if you have saved (your application) for later.  Please view our ‘how to delete documents from save for later’ demonstration and guidance.

Once you have submitted your application you are, unfortunately, unable to remove  documents from your application.

Can I re-apply for a vacancy that I previously withdrew from?

If you withdraw your application you cannot then reapply for the vacancy via our online recruitment system. If you decide you wish to reapply for the vacancy you will need to email your application to the Recruitment Administrator for the vacancy, whose details should be provided in the How to Apply section of the advert. 

The College’s directory will enable you to find contact details for Recruitment Administrators.

What do the application statuses mean?

You will see: This means:
Application being processed Your application is currently active and will be reviewed in due course
Interview You are being invited to an interview
Application closed Your application is closed because of the following reasons: you were not shortlisted for interview or you were not offered the post following interview.
Application withdrawn You have withdrawn your application
Application successful You are to be made an offer or you have already accepted an offer.

What happens if I wish to withdraw my application?

If you change your mind and no longer wish to apply for one of our vacancies, you can withdraw your application by accessing your online recruitment account, selecting “Application Details” under the specific job you have applied for then clicking on the “Withdraw Application” button.

Please be aware that if you withdraw your application you cannot then reapply for the vacancy via your online recruitment account. If you decide you wish to reapply for the vacancy you will need to email your application to the Recruitment Administrator for the vacancy, whose details should be provided in the How to Apply section of the advert. 

The College’s directory will enable you to find contact details for Recruitment Administrators.

I have applied for a number of positions with the same job title (e.g. Research Assistant/Associate). I have now received an email advising me that I have not been selected for interview, however, I am unable to identify which job the email refers to as it does not contain the vacancy reference number. How can I find out this information?

If you wish to learn the status of a particular application, log into your online recruitment account and check the status of your application in the Jobs Applied For section on your welcome page.

You may also wish to view the application status definitions.