Category: Internal applicants

How do I set up a Job Alert?

 Setting up a Job Alert is a simple process that will only take a few minutes to do but and will ensure that you are kept informed of College vacancies at the frequency you request. 

 Please note that this facility is currently only available to staff employed by Imperial College.

 Please follow the steps set out below to set up your Job Alert:

  •  Navigate to the College’s Employment website
  • Click on the red “Job Search for current Imperial College staff” button

or

  • Open ICIS (please note that the system will not allow  you to have the Job Search screen and ICIS open at the same time). If you are not an existing ICIS user then you should click here to access ICIS Self Service.

Then

  • Log into ICIS using your College login and password. 
  • Click on the My Opportunities responsibility – this will open up your My Opportunities homepage
  • Click on the “Home” tab at the top right of the page
  • Click on the “My Account” link on the top left of the page
  • Click on the “Preferences” link at the top/bottom of the page.
  • Under Preferences, filter your selection by keyword, job and employment category. For multiple selections, hold down the Ctrl key and click your selections. Your selection will help us to send you jobs that match your preferences.
  • Under Email Preferences, tick the “Receive Emails” box and select the frequency and format of emails you wish to receive.
  • Click on the “Save” button at the top/bottom of the page to start receiving Job Alert emails.
  • You will receive a message confirming that your account has been updated successfully. The system will send you the first email the day after you have set up the Job Alert.

How do I change my Job Alert preferences?

Please follow the steps below to change your Job Alert preferences:

  • Log back into your iRecruitment account by:

Either

  • Navigating to the College’s Employment website
  • Clicking on the red “Job Search for current Imperial College staff” button

or

  • Opening ICIS (please note that the system will not allow you to have the Job Search screen and ICIS open at the same time). If you are not an existing ICIS user then you should click here to access ICIS Self Service.

Then

  • Log into ICIS using your College login and password.
  • Click on the My Opportunities responsibility – this will open up your My Opportunities homepage
  • Click on the “Home” tab at the top right of the page.
  • Click on the “My Account” link on the top left of the page
  • Click on the “Preferences” link at the top of the page
  • Under “Preferences”, amend your preferences as required
  • Click on the “Save” button at the top/bottom of the page to start receiving Job Alert emails
  • You will receive a message confirming that your account has been updated successfully

I have found another job. How do I unsubscribe from the Job Alert emails?

Please follow the steps below to unsusbscribe from the Job Alert emails:

  • Log back into your iRecruitment account by:

Either

  • Navigating to the College’s Employment website
  • Clicking on the red “Job Search for current Imperial College staff” button

or

  • Opening ICIS (please note that the system will not allow you to have the Job Search screen and ICIS open at the same time). If you are not an existing ICIS user then you should click here to access ICIS Self Service.

Then

  • Log into ICIS using your College login and password.
  • Click on the My Opportunities responsibility – this will open up your My Opportunities homepage
  • Click on the “Home” tab at the top right of the page
  • Click on the “My Account” link on the top left of the page
  • Click on the “Preferences” link at the top of the page
  • Under “Preferences”, uncheck the “Receive Emails” option
  • Click on the “Save” button at the top/bottom of the page to stop receiving Job Alert emails
  • You will receive a message confirming that your account has been updated successfully

I have set up a Job Alert but have not received any emails yet, why is this?

There are a number of possible reasons for this:

  1. The email notification has not yet been generated. The system should send you the first email the day after you have set up a Job Alert.
  2. You have selected the ‘Receive Emails’ option but the email format has not been selected. 
  • To check this, log back into your iRecruitment account by:

Either

  • Navigating to the College’s Employment website
  • Clicking on the red “Job Search for current Imperial College staff” button

or

  • Opening ICIS (please note that the system will not allow you to have the Job Search screen and ICIS open at the same time). If you are not an existing ICIS user then you should click here to access ICIS Self Service.

Then

  • Log into ICIS using your College login and password.
  • Click on the My Opportunities responsibility – this will open up your My Opportunities homepage
  • Click on the “My Account” link on the top left of the page.
  • Under “Preferences”, check that an email format has been selected. If it has not then select an option and click on the “Save” button at the top/bottom of the page.
  • You will receive a message confirming that your account has been updated successfully.

3. There are no vacancies which match your preferences. 

4. You have already applied for any vacancies which match your preferences. Please note that the system will not send you vacancy details for jobs that you have already applied for.

I have received a Job Alert email but when I click on a link I am asked for my username and password. Is this correct?

Yes. If you are not already logged into your account then the system will ask you to login the first time you click on a link before it will open the vacancy details.  Once you are logged into your account any links you click on will open the relevant vacancy details.

Why am I not able to open the job description and person specification for a vacancy?

This FAQ is not relevant for job applicants

This usually happens when the job description and person specification have been saved in Word 2007 format.

Where this problem occurs:

  • Applicants should contact the Recruitment Administrator, whose details can be found in the How to Apply section of the vacancy
  • Recruitment Administrators should contact their HR users
  • HR users should resave the job description and person specification as a Word 1997 – 2003 document then recreate the links and update the relevant vacancies with the revised links

HR users should save all job descriptions and person specifications in Word 1997 – 2003 format in Sharepoint in order to avoid this problem.

I have set up a Job Alert, why have I not received emails alerting me to vacancies yet?

There are a number of possible reasons for this:

1. The email notification has not yet been generated. The system should send you the first email the day after you have set up a Job Alert.

2. You have selected the ‘Receive Emails’ option but the email format has not been set to ‘HTML’.

To check this, log back into your online recruitment account by entering your email address and password into the Existing Users box on the Job Search page.

Click on the “Home” tab at the top right of the page

Click on the “My Account” link on the top left of the page

Click on the “Preferences” link at the top of the page.

Under “Preferences”, check that the email format has been set to HTML. If it has not then select this option and click on the “Save” button at the top/bottom of the page.

You will receive a message confirming that your account has been updated successfully.

3. There are no vacancies which match your preferences.

4. You have already applied for any vacancies which match your preferences. Please note that the system will not send you vacancy details for jobs that you have already applied for.

How do I change my Job Alert preferences?

In order to do this you will need to log back into your online recruitment account by entering your email address and password into the Existing Users box on the Job Search page.

Click on the “Home” tab at the top right of the page

Click on the “My Account” link on the top left of the page

Click on the “Preferences” link at the top of the page.

Under “Preferences”, amend your preferences as required

Click on the “Save” button at the top/bottom of the page to start receiving Job Alert emails.

You will receive a message confirming that your account has been updated successfully.

I have previously unsubscribed from the Job Alert emails but would like to re-subscribe. How do I do this?

In order to do this you will need to log back into your online recruitment account by entering your email address and password into the Existing Users box on the Job Search page.

Click on the “Home” tab at the top right of the page

Click on the “My Account” link on the top left of the page

Click on the “Preferences” link at the top of the page.

Under “Preferences”, amend your preferences as required (ensure that you check the “Receive Emails” option and that the email format has been set to HTML)

Click on the “Save” button at the top/bottom of the page to start receiving Job Alert emails again.

You will receive a message confirming that your account has been updated successfully.