Category: College recruitment administrators

Can applicants submit applications through the online recruitment system after the closing date for the vacancy has passed?

This FAQ is not relevant to job applicants

No, however if you wish to accept the applicant’s application after the original closing date has passed then you can either:
a) Ask your HR contact to extend the vacancy display end date to allow the applicant to submit their application in iRecruitment
or
b) Ask the applicant to email/send their applications outside of iRecruitment. Recruitment Administrators can also add applicants to their vacancies through their IC HRMS iRecruitment Department responsibility after the closing date has passed.

An internal applicant has reported that they receive an error message whenever they try to open iRecruitment.  What could be the problem?

This FAQ is not relevant to job applicants

Staff who have an ICIS application open when they try to access the job search pages of the online recruitment system will receive an error message. To resolve this problem, please advise internal applicants to turn on in-private browsing on their web browser.  For further instructions, staff may wish to view our demonstration on How to access ICIS and job search pages simultaneously.  Staff should select the See It! button once they have opened the demonstration.

Why do some applicants not have any documents attached to their application?

This FAQ is not relevant to job applicants

This may be because:
1) the applicant has uploaded documents but these have not yet been zipped. The ‘zip process’ runs once each night therefore if an applicant has submitted their application on the same day that you view the record, you will not see the zipped documents symbol in the View Applicants page nor will you be able to forward their documents for shortlisting as their documents will not be zipped until that night. You will therefore need to wait until the next day before forwarding applications for shortlisting.
2) the applicant did not upload any documents. You can check this by opening the applicant’s record and clicking on the to the CVs, Application Forms and Supporting documents tab.

When I forward applications to the shortlisting panel not all of the applicants documents were attached.  Why is this?

This FAQ is not relevant to job applicants

This may be because:
1) the applicant has uploaded documents but these have not yet been zipped. The ‘zip process’ runs once each night therefore if an applicant has submitted their application on the same day that you view the record, you will not see the zipped documents symbol in the View Applicants page nor will you be able to forward their documents for shortlisting as their documents will not be zipped until that night. You will therefore need to wait until the next day before forwarding applications for shortlisting.
2) the applicant did not upload any documents. You can check this by opening the applicant’s record and clicking on the CVs, Application Forms and Supporting documents tab.

Why can’t an applicant see an advert?

This FAQ is not relevant to job applicants

If an applicant cannot see an advert (aplease check that:
1. the applicant is accessing the correct url (www.imperial.ac.uk/employment) and that they can see the Employment website
2. you can see the advert from the Employment website
3. if you cannot see the advert, please contact your HR user.
4. HR users should check:
a) that the vacancy status is open
b) the vacancy display dates in the Job Posting screen; if the display end date has passed then it cannot be viewed by applicants.

Why can’t I find my vacancy on the Employment website?

This FAQ is not relevant to job applicants

If your vacancy has not yet been created in iRecruitment by your HR user then you will not be able to find the advert on the Employment website. If you are uncertain if your vacancy has been advertised please contact your HR user.

Alternatively, if the vacancy display end date has passed then your vacancy will be removed from display on the Employment website. You will still be able to view your vacancy through your IC HRMS iRecruitment Department responsibility.

When I’m creating an advert, can I include a link to any application form?

This FAQ is not relevant to job applicants

Yes, the hyperlinks to the application forms are available in the job posting template. HR users should ensure that they delete those which are not required to leave the one(s) they do need then copy the relevant link(s) into the job posting section in iRecruitment.

Do I have to use the job posting template form or can I paste an advert from my personal drive directly into the job posting section of iRecruitment?

This FAQ is not relevant to job applicants

To ensure a consistent look, font size, etc, advert information must be entered into the pre-formatted job posting template form and pasted into the job posting section of iRecruitment.

Why do I need to include the closing date on the job posting template form?

This FAQ is not relevant to job applicants

To ensure applicants know when the vacancy is scheduled to close, you must enter the closing date into the job posting template form in Date Month Year format and paste it into the job posting section of iRecruitment.

When I’m creating an advert, if I save the vacancy for later so that I can work on it at a later date, will it appear on the website?

This FAQ is not relevant to job applicants

No, the advert will only appear on the website once the vacancy has been saved. The vacancy display start and end dates at the foot of the job posting section control when the advert appears live on the website.