Author: HR Notices

I am an internal applicant, should I apply via the internal or external route?

Imperial College London employees have the option of applying for vacancies by logging into the online system through ICIS or using the Imperial College Employment webpage and proceeding with either the ‘External’ or the ‘Employee’ options. To access the ‘Employee’ option staff will need to use their College network login and password.

You are required to follow the application process stated in the advertisement.

The advantage of submitting your application using the ‘Employee’ option is that you do not need to input your personal information as this will be automatically completed using information from the Human Resources database. If you wish to change any of the personal information held about you within the system e.g. ethnic origin, address, etc., you will need to do this via ICIS HR Self-Service.

Employees also have the option to make their application as an external applicant should they wish their application to have no connection to their employee record.

Can I reformat the text I have entered onto my application form?

Yes, if you wish to reformat the text you have entered in order to give it a cleaner appearance, you may unprotect the application form.  Instructions on how to do this are set out below:

NB:  Please do not amend/delete any part of the form’s template

 If you have opened the application form in Word 1997 – 2003:

  • To unprotect, select Tools>Unprotect Document or View>Toolbars>Forms and select the padlock symbol
  • Delete/copy as necessary
  • To protect the document again, select Tools>Protect Document or View>Toolbars>Forms and select the padlock symbol.
  • 

If you have opened the application form in Word 2007:

  • To unprotect, select Review>Protect document>Restrict formatting & editing>Stop protection.
  • Delete/copy as necessary
  • To protect, select Yes, start enforcing protection>OK [do not enter a password].

What do the application statuses mean?

You will be sent an email notification when the status of your application changes. If you do not receive our emails please check your junk/spam email.

To learn the status of your submitted applications you will need to log into the ICIS ‘My Opportunities’ responsibility to view the “Notifications” section of your homepage.  You can do this either by:

  • Navigating to the College’s Employment website
  • Clicking on the red “Job Search for current Imperial College staff” button

Or

  • Opening ICIS (please note that the system will not allow  you to have the Job Search screen and ICIS open at the same time). If you are not an existing ICIS user then you should click here to access ICIS Self Service 

Then

  • log into the ICIS ‘My Opportunities’ facility and select the “Notifications” section of your home page.

What do the application statuses mean?

Application status

You will see This means
Application being processed Your application is currently active and will be reviewed in due course
Interview You are being invited to an interview
Application closed Your application is closed because of the following reasons: you were not shortlisted for interview or you were not offered the post following interview.
Application withdrawn You have withdrawn your application
Application successful You are to be made an offer or you have already accepted an offer.

What happens if I wish to withdraw my application?

If you change your mind and no longer wish to apply for one of our vacancies, you can withdraw your application by either:

  • Navigating to the College’s Employment website
  • Clicking on the red “Job Search for current Imperial College staff” button

Or

  • Opening ICIS (please note that the system will not allow  you to have the Job Search screen and ICIS open at the same time). If you are not an existing ICIS user then you should click here to access ICIS Self Service 

Then

  • log into the ICIS ‘My Opportunities’ facility and selecting “Application Details” under the specific job you have applied for then clicking on the “Withdraw Application” button.

Please be aware that if you withdraw your application you cannot then reapply for the vacancy via your online recruitment account. If you decide you wish to reapply for the vacancy you will need to email your application to the Recruitment Administrator for the vacancy, whose details should be provided in the How to Apply section of the advert. 

The College’s directory will enable you to find contact details for Recruitment Administrators.